What happens to your classes.

Rilmo keeps recordings of your lectures: your teacher’s voice, your classmates’ questions and everything you study from them. This page says what Rilmo keeps, who else receives it, how long it stays and what you can ask for.

Last updated on 17 October 2026.

The short version

Only you can open your classes.: Other Rilmo users can’t see your recordings, transcripts or notes. Someone else gets in only through a share link you create.
No ads, no selling, no trackers.: Rilmo shows no advertising, sells nothing about you and loads no analytics or tracking scripts.
No training on your classes.: Rilmo trains no models, and Groq and OpenRouter don’t train on what Rilmo sends them. Your material goes to them only to process the class you recorded.
One person runs Rilmo.: Laurent Gonzalez runs Rilmo alone, is the only one with access to the server, and opens your content only to fix a problem.
Take it or delete it.: Download everything or delete your account from Settings. Anything else you ask for by email is done within 30 days, free.
You’ll hear about problems.: If your data is exposed, you’ll get a direct message saying what happened and what to do about it.

Before you record

Rilmo records whatever your microphone hears. You choose what to record, so the permission is yours to get, and Rilmo can’t check it for you. Read your school’s rules on recording before your first class.

Get your teacher’s agreement.
Most schools require the teacher’s permission to record a class, often in writing. Recording someone without their knowledge can break school rules and the law. If a disability accommodation lets you record, follow its conditions.
Your classmates count too.
Their questions end up in the recording and the transcript, and school rules usually protect them as much as the teacher. If someone objects, pause.
Share inside the class only.
Schools often let you share course content, your own notes included, with students in the same course and nobody else without the teacher’s permission. A share link that plays the recording needs the teacher’s agreement too.
Never post or sell it.
Recordings, transcripts and notes are for studying. Putting them online or selling them can break copyright law as well as school rules.

What Rilmo keeps

Everything below is tied to your account. People who only visit this site or open a share link aren’t identified: Rilmo keeps no IP address or browser details for them, only cookies that make the link work and remember their interface language.

Rilmo doesn’t collect your location, contacts or advertising identifiers, and runs no analytics. Cookies keep you signed in, open share links and remember your interface language. Your language choice is also saved in this browser.

Your account

Name, email address and profile picture from Google, and your time zone.

To sign you in and show dates in your time zone.

Your plan

Which plan you have, whether it is paid up, when it renews or ends, and your customer number at Stripe. Your card and billing address stay with Stripe.

To give your account its monthly usage and show your plan in Settings.

Sign-ins

The device and browser, IP address and last activity of each place you’re signed in.

So Settings can show where you’re signed in and sign out the others.

Recordings

Audio from your microphone, or from a browser tab for an online class, and audio files you upload.

To transcribe the class and play it back.

Transcripts

The text with word timings, the speaker names you set, and every correction you make.

To show, search and cite what was said.

Class material

Slides, PDFs and photos you add, plus page images and the text read from them.

To link notes to the page they come from.

Study material

Notes and their earlier versions, topics, insights, the links between them, the search index, and the study questions written for you with your answers.

This is what Rilmo makes for you.

Courses and classes

Course names and codes, teacher names, terms, class titles and exam dates.

To organise everything.

Listening

Where you stopped in each recording and what you listened to recently.

To pick up where you left off.

Share links

The links you create, what each one shows, and when it was used.

So you can see and revoke them.

Connected assistants

Which assistants you connected, what they may read, and a log of their requests without the content.

So you can check and cut their access.

Usage

For each transcription or AI request: the model, audio length, token counts and cost. No class content.

To keep costs in check.

Errors

Technical error messages when processing fails.

To fix what broke.

Where a recording goes

A class passes through a few companies on its way to becoming notes. Each one gets only what its step needs.

The database stays in Québec, and its encrypted backups are kept in eastern North America. Recordings and other files are stored in Western Europe. To be transcribed and summarised, audio and text also go to the United States, and sometimes to Singapore. Wherever data goes, local law applies, including the power of local authorities to demand it from these companies.

What each one receives, where it runs and what it keeps.

If you connect an assistant such as Claude or Codex, it reads what you allowed on the consent screen, and its own privacy policy covers what it does next. You can disconnect it in Settings at any time.

Your device: The browser records the class and uploads it in short pieces. If the connection drops, the pieces wait in the browser’s storage and are removed once they’re uploaded.
Rilmo’s storage: Audio and files go to Rilmo’s file storage at Cloudflare, in Western Europe. Everything else is kept in a database on an OVHcloud server in Québec.
Speech to text: The server sends the audio to Groq, in the United States, in windows of about 30 seconds. With it go the course name, class title, teacher’s name and the last sentence or two, which help it spell names right. Groq sends back the text.
Notes and the knowledge map: The transcript, the speaker names you set and your slides, text and page images, go through OpenRouter, in the United States, to a language model that writes the notes, topics and links (GLM 5.3 Flash today). When you ask for questions on a class, its ideas, related ideas from the same course and the quotes behind them go the same way to GPT-6.1 Sol. Your searches are turned into search vectors the same way.
Back in your account: The results are saved to your account. Nobody else sees them unless you share a link or connect an assistant.

Companies that handle your data

OVHcloud

The database with everything listed above, and its backups.

Runs Rilmo’s server in Beauharnois, Québec, under a Québec-law data agreement.

Cloudflare

Recordings, uploaded files, page images, transcript copies, note exports and encrypted database backups.

Stores files, encrypted, in Western Europe, and database backups in eastern North America.

Groq

Audio windows, course and class titles, the teacher’s name and a few recent sentences.

Turns speech into text in the United States. Keeps no copy and doesn’t train on it.

OpenRouter

Transcript text, speaker names, slide text and page images, topics, ideas, study questions and your searches.

Passes each AI request, from the United States, to a company that runs the model. Keeps no copy of the content, only counts such as tokens and timing.

The model host

One request at a time, as passed on by OpenRouter.

Runs the language model. OpenRouter sends each request only to a host that keeps no copy of it. For GLM 5.3 Flash it picks among about 25, from Z.ai in Singapore to companies in the United States and Europe; GPT-6.1 Sol runs at Microsoft Azure. None of them is listed as training on requests.

Stripe

Your name and email address, the plan you choose, and the card and billing details you give it.

Takes subscription payments and sends receipts. Rilmo never sees your card number.

Google

Only the sign-in. Rilmo tells Google nothing about your classes. Your profile picture loads from Google.

Signs you in, from the United States.

Discord

Alerts for Laurent with record IDs and error messages. Never names, email addresses or class content.

Reports failed processing, from the United States.

How long it stays

Classes, recordings, transcripts, notes and material: Until you delete them or your account.
Things you delete: Gone from the app right away, and their stored files are erased within 30 days. Deleting a class deletes its recordings and material too; the notes and ideas made from it stay. A single recording can be deleted from its class. Removing a course only hides it.
Your account: Deleting it from Settings erases everything above, stored files included, within 30 days. It cancels your plan first and deletes your customer record at Stripe; Stripe keeps the payment records the law requires.
Audio waiting on your device: Removed from the browser as soon as it’s uploaded.
Sign-ins: A sign-in ends after 7 days without use. Its record, with device and IP address, is deleted 30 days later.
Share links: Expire 7 days after you create them unless you change the date. Revoke them whenever you like.
Share link activity: Deleted after 90 days.
Assistant access: Access tokens last 10 minutes and a connection lasts up to 180 days, or until you disconnect it. Its request log is kept 30 days.
Processing records: Queue entries go 1 day after a job succeeds and 7 days after it fails. Error details are deleted after 90 days.
Server monitoring: Timings and error counts without content: traces 7 days, metrics 30 days.
Server logs: No IP addresses or page addresses. Rotated after 30 MB per service, usually within days.
Database backups: Encrypted, copied off the server every night and never kept more than 30 days, so deleted data leaves them within a month.
Usage and cost records: As long as your account exists.

What you can ask for

Most of this works in Settings. For anything else, write to contact.rilmo@gmail.com from the address you sign in with, so the request can be matched to your account. You’ll get an answer within 30 days, and it costs nothing.

See it: Ask for a copy of everything Rilmo holds about you, including what isn’t in the download.
Take it with you: Download your recordings, transcripts, notes and material from Settings as ordinary files: audio, Markdown, PDF and JSON.
Fix it: Edit transcripts, notes, speakers and course details yourself. For anything else, ask.
Delete it: Delete classes, recordings and material in the app, or your whole account from Settings.
Take back access: Revoke share links and disconnect assistants in Settings whenever you like.
Withdraw your consent: Stop recording whenever you like, and delete your account to end all use of your data.
Complain: Tell Rilmo first. You can also complain to Québec’s Commission d’accès à l’information.

Québec’s Commission d’accès à l’information

How it’s protected

Rilmo is small, and so is the number of people who can reach your data: one. Here is what protects it and where it falls short.

Laurent can technically read what’s on the server, and opens your content only to fix a problem you reported or one the monitoring caught, never to browse.

If a breach puts your information at risk, you’ll be told directly, along with Québec’s Commission d’accès à l’information, with what happened, what it affects and what you can do.

Every connection to Rilmo uses HTTPS.
Each request is checked against your account, and every database query is limited to your own records.
Recordings and files are private. The app opens them through links that expire after 15 minutes, or an hour for playback.
Share links are random and stored encrypted. Rilmo records when a link is used, never who used it.
Sign-in goes through Google, so Rilmo never sees or stores a password, and keeps no Google access tokens once you’re in.
Rilmo never uses voices to recognise who is speaking. Speaker names are the ones you type.
Cloudflare encrypts stored files. Database backups are encrypted before they leave the server, and the key that opens them isn’t kept there.
Web server logs record no IP addresses and no page addresses.

Questions and complaints

Rilmo is run by Laurent Gonzalez, its person in charge of the protection of personal information under Québec law. Every question, request and complaint goes to this address.

If you disagree with an answer. You can ask Québec’s Commission d’accès à l’information to review it within 30 days of the answer, or of the 30-day deadline passing without one.

When this page changes. If a change affects what Rilmo collects or who receives it, you’ll get an email at least 30 days before it applies. A fix that only makes Rilmo more private can apply right away. Wording fixes just move the date at the top.

contact.rilmo@gmail.com